After the pandemic, kitchen coffees and lunch meetings have slowly been in decline. The world has shifted from mandatory on-site labor to remote working, which has made employee communication that much harder.
With mundane tasks, routine meetings, and occasional offline events, the gap between co-workers, HRs, and C-levels can easily expand. Considering all of that, employees may lose touch with the company culture, leading to demotivation and unproductivity.
That’s when an HR newsletter saves the day.
In this blog post, we’ll share 20 HR newsletter ideas that will entertain, engage, and motivate your co-workers.
Human Resources or HR newsletters are emails sent to employees at regular intervals to boost employee engagement.
Such emails are similar to company-wide announcements and include the latest industry news, company trends, recent employee wins, team spotlights, upcoming company events, pulse surveys, job postings, messages from the leadership team, etc. They are also commonly known as employee newsletters.
A few benefits of sending HR newsletters:
- Improving internal communication. Email newsletters can offer valuable content and spark interesting conversations. This helps HR professionals boost engagement in the workspace.
- Keeping employees well-informed. Monthly newsletters sharing company news, key updates, training opportunities, and upcoming team-building events can foster healthy connections and teamwork. Plus, they show employees that the company cares about their development, which makes them feel appreciated.
- Boosting employee morale and loyalty. Employee newsletters are a great place to remind the staff about the company’s values. These can turn into quizzes, surveys, or games, creating a sense of community.
- Promoting a positive work environment. HR newsletters can feature employee success stories, ask for feedback, recognize top performers, and celebrate promotions. They can also be used in conjunction with employee recognition software to additionally motivate your staff.
A company’s newsletter can take various forms and shapes. Below, we’ll list 20 engaging employee newsletter ideas. You can use just some of them based on the occasion or mix things up and offer different types of newsletters each month.
1. Employee milestones or work anniversaries
Celebrating employee milestones like project completions or events like promotions, work anniversaries, and birthdays can spark conversations and make employees feel valued for their hard work. Using employee recognition software to track and celebrate these milestones can further organize the process, ensuring no one’s accomplishments are overlooked.
So, while planning employee newsletter topics, note down all these events and give your co-workers a shoutout. Don’t forget to include employee profiles to introduce them to other members of the team.
Pro tip: Ask colleagues you’re about to feature to share their experiences, thoughts, or proud moments to make the newsletter more personal and inspiring.
Here’s an employee newsletter template you could use:
Subject line: 🌟Celebrating Milestones: A Tribute to Our [Company Name] Stars! 🌟
Hello [Company Name] Family! 🎉
September sweeps in with more than just a change in the weather; it ushers in a season of celebrations for our colleagues who've reached significant milestones in their journey with us. As the leaves fall and the air turns crisp, let's warm our hearts with stories of dedication, perseverance, and commitment.
🌟Milestone Marvels 🌟
Decade Dynamos
🏅[Employee Name] - Celebrating 10 incredible years!
"From our first small office to our current expansive campus, I've seen [Company Name] grow, and I'm proud to have grown with it!" - [Employee Name]
🏅[Employee Name] - A dazzling decade with us!
"Time flies when you're having fun, right? Here's to more fun and innovation!" - [Employee Name]
Fantastic Fivers
🥈 [Employee Name] - 5 fabulous years!
"Every challenge faced was an opportunity to learn. Cheers to half a decade and to many more lessons ahead!" - [Employee Name]
🥈[Employee Name] - Cinching 5 years of excellence!
"Five years of friendships, memories, and hard work. Grateful for every moment." - [Employee Name]
Tantalizing Twos
🥉 [Employee Name] - Two terrific years and counting!
"It feels like I started just yesterday! The journey has been thrilling." - [Employee Name]
Spotlight Segment:
🔍 A Journey Down the Memory Lane with [Employee Name celebrating the longest tenure this month]
From their first project to their most memorable office retreat, dive deep into [Employee Name]'s memorable journey with us!
Coming Up Next Month:
🔔 Keep an eye out for our special feature on the benefits of peer recognition and how we can continue to support and uplift each other.
Let's Raise a Toast 🥂
To all our milestone marvels, we appreciate your dedication and hard work. Your journey is our journey, and we're excited about every step we take together. Here's to many more years of shared successes!
With heartfelt gratitude and cheer,
The HR Team
[Company Logo]
Note: The celebrations don’t stop here. Got a special memory or message for any of our milestone achievers? Share them on our internal portal or during our monthly team huddle!2. New hire announcements
You can notify employees of a new addition to their team with the help of a weekly or monthly newsletter. Since most new joiners are anxious and reserved, such announcements introducing them set the stage for building new relationships among their team members.
Your new employee email announcement can include:
- The employee’s picture;
- Their professional background;
- Current role;
- Fun facts about them;
- Favorite pastimes, etc.
Subject line: Welcoming New Horizons: Meet the Latest Additions to the [Company Name] Family! 🚀
Hello [Company Name] Team!
The tapestry of our organization gets richer with every new thread woven into it. As September unfolds, we're thrilled to introduce the vibrant new talents who've recently joined our ever-growing constellation. Let's give them a warm [Company Name] welcome!
Fresh Faces & Bright Hopes 🚀
🎈 [Employee Name] - Joining the [Department Name]
From [City/Previous Company], [Employee Name] brings expertise in [Specialization/Area]. They're excited to "[Quirky/Fun Fact or Quote from Employee]".
🎈 [Employee Name] - Welcoming to the [Department Name]
A passionate [Job Role], [Employee Name] loves [Hobby/Interest]. They believe "[Motivational Quote or Saying]".
Spotlight Segment:
🔍 Coffee Chat with [New Employee with Unique Background or Story]
Get to know the story behind the resume. Dive into the world of [Employee Name] – from their unexpected journey to [Company Name] to their love for [Unique Interest/Hobby].
Monthly Newbie Fun Fact:
Did you know? Diverse teams are proven to be more creative, resilient, and productive. Every new member amplifies our strength, enhancing our collective brilliance!
Coming Up Next Month:
🔔 We'll be hosting our biannual 'Mix & Mingle' event for all employees. It's the perfect opportunity to bond with our new members over fun activities and shared stories.
Warm Welcomes Await 🤗
To all our newcomers, we're elated you're here. May your journey with [Company Name] be filled with growth, laughter, and countless achievements.
With open arms and eager anticipation,
The HR Team
[Company Logo]
Note: Let's embrace the [Company Name] tradition. Drop by their desk, shoot them a welcome email, or simply greet them in the hallway. Every gesture counts in making our newest members feel at home!3. Upcoming event announcements
HR newsletters can be used to announce upcoming company-related events and encourage employees to register for them by showing what they can expect. If the list is too long for an email, consider creating a QR code that leads to a PDF or post with more information. For example, a behind-the-scenes picture, information about the speakers at the online or in-person event, and more.
Your newsletter to announce events can include:
- Event dates and a response button (Yes/No) that adds the event to the employee’s calendar;
- A link to RSVP or register, if applicable;
- List of speakers and their backgrounds;
- The agenda;
- A behind-the-scenes picture;
- What they should bring to the event.
You can also send event-related newsletters for other employee engagement events, such as team-building activities, team parties, outings, awards ceremonies, and so on, to help employees stay connected.
Subject line: Mark Your Calendars: [Company Name]’s Events Line-Up Revealed! 🎉
Hello [Company Name] Enthusiasts!
Great teams thrive not just on hard work, but also on shared moments of joy, learning, and friendship. We're excited to unveil the list of upcoming events designed to enrich, entertain, and unite us all. Mark your calendars!
🗓️ Events on the Horizon 🗓️
🌐 [Event Name] - Date
Dive into [Brief Description of the Event]. This is a fantastic opportunity for [Purpose/Benefit, e.g., "networking with industry leaders" or "building team cohesion through a fun challenge"].
Register here [insert link]
🎙️ [Event Name] - Date
Set the stage for [Brief Description of the Event]. Whether you're a seasoned pro or a curious newbie, this event promises [Benefit/Purpose, e.g., "insightful takeaways" or "a chance to showcase your hidden talents"].
Register here [insert link]
🎨 [Event Name] - Date
Unleash your creativity with [Brief Description of the Event]. Let's come together for a day of [Purpose/Benefit, e.g., "innovative brainstorming" or "hands-on crafting experience"].
Register here [insert link]
Spotlight Segment:
🔍 Behind the Scenes of [Most Anticipated Event]
What goes into organizing [Event Name]? Get an exclusive sneak peek into the planning, the excitement, and the little surprises in store for you!
Coming Up Next Month:
🔔 Stay tuned for our special year-end gala details. From theme reveals to voting for your favorite party features, we're making sure it's a night to remember!
Ready, Set, Participate! 🌟
Remember, these events are for you. Whether you're an active participant or a cheering spectator, your presence contributes to our collective spirit.
With anticipation and cheer,
The HR Team
[Company Logo]4. Leadership changes
Did a new COO join your company or did someone leave? Use your HR newsletter to keep employees informed on the leadership changes.
Introduce the new leader with their image, previous work experience, and other interesting details about them. You can also add a welcoming quote from them to inspire your employees.
Subject line: Leadership Evolution at [Company Name]: Charting New Pathways
Greetings, [Company Name] Team!
In the dynamic world of business, visionary leaders play pivotal roles in navigating the ship through evolving waters. Today, we're taking a moment to update you about some shifts in our leadership team that promise renewed energy and direction for our collective journey.
Captain’s Deck: Leadership Transitions
🌟 [Leader's Full Name]
New Role: [New Position, e.g., Chief Executive Officer]
Previously, our [Previous Position, e.g., Chief Operating Officer], [Leader's First Name]'s achievements include [Brief Highlight or Achievement]. With a passion for [Specific Interest/Industry Insight], they're poised to guide us through [Company’s Main Objective/Goal for the upcoming period].
In Their Own Words:
🖋 A Note from [New Leader's Name]
[A short message or quote from the new leader about their vision, enthusiasm, or message for the team. E.g., "I'm both honored and excited to step into this new role, fully committed to our shared mission and the amazing team that makes [Company Name] exceptional."]
Leadership Insight of the Month:
Leadership transitions aren't just shifts in roles but shifts in perspective. They offer organizations fresh viewpoints, approaches, and a renewed zest to tackle challenges.
Looking Ahead:
🔭 As we continue our journey, get ready for a series of interactive sessions with our new leaders. It's a chance to share insights, ask questions, and understand their vision for [Company Name]'s future.
Charting New Waters Together 🌊
Change is the only constant, and in [Company Name], we embrace it wholeheartedly. Let’s support our leaders as we steer towards promising new horizons.
To new beginnings and continued success,
The Communication Team
[Company Logo]
Engage: Your voice matters. Share your thoughts, questions, or congratulations messages on our internal platform or during the next company-wide meeting.5. Lists and recommendations
HR newsletters don’t have to be limited to work-life or company-related updates.
Make emails more interesting by compiling lists of top employee recommendations, such as movies, books, restaurants, TV series, talk shows, podcasts, etc. By doing so, you’ll leverage business communication that goes beyond the professional sphere.
This approach not only stimulates interaction but also makes employee newsletters more vibrant, dynamic, enjoyable, and exciting.
Subject line: [Company Name] Recommends: Discover Colleague Favorites!
Dear [Company Name] Colleagues,
Staying connected goes beyond work; it’s about community. In this edition of [HR newsletter name], we turn the spotlight onto you, our employees, to share personal recommendations. Discover what your colleagues are reading, watching, and listening to!
Employee Picks of the Month
📚 Books:
"[Title]" by [Author]
Recommended by [Employee Name]: “[Brief reason for recommendation or a favorite quote from the book.]”
"[Title]" by [Author]
Recommended by [Employee Name]: “[Brief insight or personal takeaway from the book.]”
🎬 Movies:
"[Movie Name]" - [Genre]
Recommended by [Employee Name]: “[A short reflection on why the movie resonated or its entertainment value.]”
"[Movie Name]" - [Genre]
Recommended by [Employee Name]: “[A personal note on a standout scene or character.]”
🎧 Podcasts:
"[Podcast Name]"
Recommended by [Employee Name]: “[Brief note on a memorable episode or the overall theme of the podcast.]”
"[Podcast Name]"
Recommended by [Employee Name]: “[Insight into what makes this podcast unique or valuable.]”
In The Spotlight: Deep Dive Recommendation
🖋 "[Title/Name]"
Dive in with [Employee Name]: “This [book/movie/podcast] has been a significant influence in my [personal/professional] life because [detailed reason or reflection]. I believe many of you might relate to or find value in [specific aspect].”
Why Share Recommendations?
The books we read, movies we watch, or podcasts we listen to can inspire new ideas, offer fresh perspectives, or simply provide a much-needed escape. By sharing, we're fostering a culture of continuous learning and connection.
Want to Share Your Recommendations?
We'd love to feature your favorites in our next edition! Submit your recommendations with a short note on our internal platform or email them directly to [email address].
Wishing you all moments of inspiration and relaxation,
The HR Team
[Company Logo]
6. Employee-generated content
Give your employees a chance to speak up and share their opinions on things that matter to them. For example, an NGO initiative they worked on, a recent technology they upskilled to, the places they traveled to – the list is endless.
One thing to keep in mind: Ensure the employees are aware of company policies and guidelines before submitting their content ideas.
7. Contests
Another great work newsletter idea is the fun contests.
Employees may lose touch with their team members, especially if the communication is purely professional most of the time.
So you can set the ball rolling by sending out newsletters announcing engaging contests and games. You could also have winners and prizes for each event to encourage participation.
Here are some examples:
- Photo contests for employees who are parents asking them to show what it’s like working from home with a child;
- Home-office set-ups as storytimes or photo contests;
- Holiday-related challenges;
- Quizzes around trending topics;
- Word or picture puzzles;
Your newsletter must include content guidelines, the last date for submissions, prize details, and GIFs or images to grab attention. This can also make for a good department newsletter idea!
Subject line: Ready to Win, [Employee Name]? Contest Alert!
Hey [Company Name] Innovators,
Get ready to showcase your flair! We've got something fun and competitive on the horizon, and it’s not your typical challenge. Think you've got what it takes? Read on!
🏆 THE CONTEST: "[Contest Name]" 🏆
Date: [Contest Date]
Time: [Contest Time]
Venue: [Location or Virtual Link]
🎯 Aim of the Game:
[Brief Description of the Contest. E.g., "Design a unique, eco-friendly product package" or "Pitch a revolutionary marketing strategy in 5 minutes."]
🏅 What’s on the Line?
Beyond bragging rights, winners stand to gain:
-[Prize 1, e.g., "$500 gift card"]
-[Prize 2, e.g., "A one-on-one mentorship session with [Senior Leader Name]"]
-[Prize 3, e.g., "Feature in our company magazine"]
Participation Pinnacle:
Think this is just another contest? Think again! We've introduced a twist. [E.g., "The ideas will be reviewed by external industry leaders" or "Employees from different departments will team up for a holistic approach."]
Gear Up! How to Participate:
- Register: Click on the link [here] or scan the QR code below.
- Prep Up: Access resources and guidelines on our contest dashboard.
- Show Up: Bring your A-game on [Contest Date]. Remember, it’s all about innovation, collaboration, and execution.
Champion's Chronicles:
Ever wondered about past winners? Check out [Employee Name]'s journey since winning last year's contest: [Link to a short interview or article].
⏰ Clock’s Ticking:
Don't let this opportunity slip through your fingers. Whether you're in it to win it, or just to experience the thrill, we promise it's going to be EPIC!
To new experiences and spirited competition,
The HR Team8. Ask-Me-Anything (AMA) emails
The best way to address employees’ lingering questions? Invite an expert and host an AMA. This doesn’t always have to be work-related. The expert can also be someone from outside the company.
For example, you can have a cardiologist answer pressing health-related questions. Your employees would appreciate the gesture and participate actively.
Or you could invite a therapist who would talk about avoiding burnout and answer questions after the session.
Initially, you can send an email announcing the event, introducing the speaker, and inviting the co-workers to join. Post-completion, compile unique questions and answers into the upcoming newsletter.
Subject line: Unravel the Rhythms: A Heart-to-Heart with Dr. [doctor’s name]
Hello team!
Every month, we invite health professionals to talk about the topics you’re interested in and answer your questions. This month, we decided to invite a cardiologist to talk about the [topic of the session]
A Meeting of Minds:
An Ask-Me-Anything with Dr. [doctor’s name], Cardiologist
When:
🗓️ [date]
🕛 [time]
Where:
[The venue of the event or an online meeting link]
Why Dr. [doctor’s name]?
[A brief description of the professional’s contribution and expertise]
Our heart beats every second; isn't it time we understood it a bit better?
Agenda:
- 5:00 PM - 5:15 PM: A brief from Dr. [doctor’s name]
- 5:15 PM - 6:15 PM: Introduction to the topic
- 6:15 PM - 7:25 PM: Open floor - Your questions take center stage
- 7:25 PM - 7:35 PM: Closing notes
Make the Most of It:
- Think & Prepare: Reflect on your questions in advance. Deep, light, complex, simple - all queries are welcome.
- Engage & Echo: Post the session and share your learnings with your team.
🍵 Afterthought:
Pair the insightful session with a cup of green tea, known to be beneficial for the heart. Let's sip, learn, and converse.
To reserve a spot, respond by [Date]. Seats are limited.
Register here [insert link]
To vibrant conversations and discovery,
HR at [Company Name]9. Tips on stress and time management
Providing actionable tips on stress and time management, along with setting up an employee time clock system, will help your employees maintain a better work-life balance.
You can curate tips from authentic sources and send them weekly, for example, a ‘Wellness Tuesday’ newsletter.
Similar internal newsletter ideas include cooking habits, public speaking, productivity, etc.
Subject line: Finding Balance: Tips on Time Management & Stress Reduction ☘️
Hello [Company Name] Team,
As the heartbeat of our organization, your well-being is our priority. In today's fast-paced world, managing time and stress efficiently is a skill every one of us can benefit from. In this edition of HR Insights, let's delve into actionable tips to find that balance.
Time Management Techniques
1. Prioritize with Purpose: Allocate tasks based on urgency and importance. The Eisenhower Box can be a handy tool to categorize your tasks.
2. Time Blocking: Segment your day into dedicated blocks for specific tasks. Remember to include short breaks to rejuvenate.
3. Limit Multitasking: While it might feel productive, studies suggest multitasking can reduce efficiency. Tackle one task at a time with full focus.
4. Set SMART Goals: Specific, Measurable, Achievable, Relevant, and Time-Bound goals can provide clarity and motivation.
5. Review & Reflect: End your week by reviewing accomplishments and areas of improvement. This reflection will help in better planning for the upcoming week.
Stress-Busting Strategies
1. The Power of Pause: Integrate short, mindful breaks throughout your day. A five-minute deep breathing session can work wonders.
2. Physical Movement: Regular exercise releases endorphins—our body's natural stress-relievers. Even a quick 10-minute walk can help.
3. Declutter: A tidy workspace can lead to a clear mind. Allocate a few minutes daily or weekly to organize your desk and digital files.
4. Connect: Talking to someone, whether it’s a colleague, friend, or family member, can offer a fresh perspective and reduce feelings of isolation.
5. Learn to Say 'No': While collaboration is key, overextending yourself can lead to burnout. Assess your bandwidth before taking on additional tasks.
Seeking balance is an ongoing journey. We encourage you to experiment with these strategies and discover what resonates with you. Here's to efficient days and peaceful nights!
Warm regards,
[Your Company's HR Team]
[Company Logo]10. Workshops and training opportunities
Employees look forward to taking a small break from their daily tasks and upskilling themselves. So, start a newsletter encouraging your employees to take time off work and brush up on their skills or learn new stuff. Doing so shows you care about their professional development.
You can gather and send upcoming training/workshop opportunities, and other useful resources employees can register or refer to. Additionally, highlight relevant mentoring platforms that can provide guidance and support for these training opportunities.
Subject line: Unlock Your Growth: Exclusive Workshops & Training Await!
Greetings, [Company Name] Family!
Continued learning keeps us at the forefront of our industry, and as a testament to that belief, we are thrilled to spotlight an array of workshops and training opportunities designed to fuel your growth and enrich your skill set.
🛠 Upcoming Workshops 🛠
Leadership in the Digital Age
- Date: [Insert Date]
- Venue: [Insert Location/Virtual Link]
- Learning objective: Harness modern tools and strategies to lead teams effectively in our increasingly digital workspace.
Advanced Excel Training
- Date: [Insert Date]
- Venue: [Insert Location/Virtual Link]
- Learning objective: Dive deep into data analytics and visualization, boosting productivity and data-driven decisions.
Effective Communication & Presentation Skills
- Date: [Insert Date]
- Venue: [Insert Location/Virtual Link]
- Learning objective: Elevate your speaking and presentation abilities, ensuring your ideas resonate and inspire.
🌐 Training Opportunities 🌐
Certification in Project Management
- Duration: [Insert Duration]
- Format: [Online/Offline]
- Benefit: Improve your project planning, execution, and monitoring skills. Ideal for aspiring project managers.
Creative Problem-Solving Course
- Duration: [Insert Duration]
- Format: [Online/Offline]
- Benefit: Enhance your ability to think outside the box and innovate - a crucial skill in our ever-evolving landscape.
Diversity & Inclusion Training
- Duration: [Insert Duration]
- Format: [Online/Offline]
- Benefit: Foster an inclusive workplace by understanding, valuing, and championing diversity at every level.
How to Enroll?
Ready to take the leap? Simply click [here] or reach out to the HR department at [HR department/representative email address]. Slots are limited, so make sure you register at the earliest.
Your growth is our success. We are committed to providing you with the opportunities to hone your abilities and shine even brighter. We look forward to seeing you at these sessions!
Stay curious, stay brilliant,
The [Company Name] HR Team
[Company Logo]11. Vacation balance reminders
Most employees may forget to use their vacation balance before the year-end approaches.
You can use this opportunity as a staff newsletter idea. Craft a newsletter with a friendly reminder to use PTO (Paid Time Off) before the balance resets.
For example, you can add the subject line – ‘You deserve a vacation!’ to catch their attention and increase engagement. Also, add a CTA button to register their PTO request and prompt immediate action.
Subject line: Rest & Rejuvenate: A Gentle Nudge on Your Vacation Balance 🌴
Hello, [Company Name] Trailblazers!
As we navigate through the waves of work, it's essential to remember the shores of relaxation. We're reaching out to remind you of the vacation balance you might have left. After all, taking breaks is not just about leisure; it's about coming back with renewed vigor and creativity!
🌴Vacation Balance Snapshot 🌴
For a detailed breakdown of your accrued and used vacation days, please log in to [HR Portal Link/Company's Employee Self-Service System].
Plan Ahead 🗓️
1. Public Holidays & Long Weekends:
[Date] - [Holiday Name]
[Date] - [Holiday Name]
Tip: Consider pairing a day or two with these holidays to enjoy an extended break.
2. Peak Vacation Periods:
[Month]: [Specific period, e.g., "first two weeks of August"]
Tip: If you're considering traveling or planning significant leisure time, it might be wise to request these dates in advance to ensure availability.
💡Making the Most of Your Break 💡
- Digital Detox: Disconnect from work emails and apps. Inform your team and set up out-of-office replies.
- Staycation: If traveling isn't on your radar, discover local attractions or pamper yourself at home.
- Learning Vacation: Consider enrolling in a short course or workshop to pick up a new hobby or skill.
Requesting Time Off
Ready for a breather? Initiate your leave request via [HR Portal Link/Procedure]. Remember to ensure smooth handovers and set expectations with your team.
Recharging is not a luxury; it's a necessity. We encourage you to make use of your vacation days, fostering a work-life harmony that propels both personal and professional growth.
Stay vibrant, stay rested,
The [Company Name] HR Team
[Company Logo]12. Frequently asked questions (FAQs)
If there are repetitive questions the employee support/HR teams or leadership receives, try sending newsletters and answering such FAQs.
On reading them, other employees would actively submit more questions in the hope of expert suggestions. An FAQ newsletter can save support and HR teams time by answering routine questions.
Subject line: Answers at Your Fingertips – Unpacking HR FAQs
Hello, [Company Name] Team!
Knowledge empowers, and clarity drives action. In our quest to make every aspect of our workplace transparent and easily navigable, we've compiled a list of some of the frequently asked questions (FAQs) from across our teams.
🔍 Top FAQs Uncovered 🔍
1. How can I access my pay stubs and salary details?
Answer: Navigate to [HR Portal Link/Company's Employee Self-Service System]. If you face issues, please contact [HR responsible email address].
2. What's our policy on remote work?
Answer: Our remote work policy allows for [specific terms, e.g., "two days of remote work every week"]. For special considerations, discuss directly with your supervisor.
3. How can I enroll in or modify my health benefits?
Answer: Enrollment windows open in [specific month, e.g., "October"]. Changes can be made by logging into [Benefits Portal Link] or reaching out to our benefits coordinator.
4. Are there any professional development programs available?
Answer: Absolutely! We offer a variety of workshops, training sessions, and courses. Keep an eye on our weekly newsletter for announcements or check the [HR Portal].
5. How do I report workplace concerns or grievances?
Answer: We prioritize a safe and inclusive workplace. Please report any concerns directly through our confidential grievance portal [Link] or approach our HR representatives.
Got More Questions?
While these are just a handful of the queries we often encounter, we understand you might have more.
- Drop-In Sessions: Every [specific day, e.g., "Friday"] from [specific time slot, e.g., 3 PM - 4 PM], our HR team hosts open sessions at [Location] to address your questions.
- Virtual Q&A: Join our monthly online Q&A on [Virtual Platform Link]. Submit your questions ahead of time [here].
Remember, no question is too small or too big. By seeking clarity, you're contributing to a more informed and connected [Company Name] community.
Stay curious and stay informed,
The [Company Name] HR Team
[Company Logo]13. Company round-up
Was your company recently in the news? Was there a popular company social media post that went viral?
Keep your employees informed on the company’s exposure and popularity online with a round-up of viral posts, talks, news articles, new products, and more.
Subject line: Spotlight Pulse: [Company Name] in the Limelight – Catch the Buzz!
Hello, [Company Name] Champions!
What a whirlwind month it's been! From trending tweets to headline news, [Company Name] has made quite a splash in the media. Let's dive into the highlights that have kept the digital realm abuzz with our name.
Viral Highlights of the Month
1. Tweet Triumphs
Our recent product announcement got a whopping 10K retweets and became a trending topic! Catch the tweet here [insert link].
2. Blog Buzz
"[Blog Title]" written by our very own [Author's Name] was featured in [Famous Blog/Magazine Name]. Dive into the insightful piece here [insert link].
3. News Spotlight
We made headlines on [News Outlet Name] discussing our innovative approach to [specific project or initiative]. Watch the segment here [insert link].
4. Video Vibrations
Our latest marketing campaign video reached 1M views in just 48 hours! Haven't seen it yet? Click here [insert link].
Honorable Mentions
- Podcast Participation: [CEO Name/Employee Name] shared insights on [Topic] at the popular podcast "[Podcast Name]". Tune in here [insert link].
- Guest Article Glory: Our insights on [Industry Trend] got featured in [Publication Name]. Read up here [insert link].
Join the Wave!
Your voice can amplify our reach. Engage with our content on [Company's Social Media Handles]. Share, comment, and let's keep the momentum going!
Our collective efforts contribute to such resounding success. Thank you all for your contribution. Let's continue to make waves, share our achievements, and celebrate our brand's resonance in the wider world.
To more buzz and brilliance,
The [Company Name] Communications Team
[Company Logo]14. Message from the CEO or Founder
A message from the CEO or Founder is a great internal newsletter topic.
The message can be about congratulating joint efforts of your employees in a quarter, or simply a motivational note or a short speech in their own words. They can also use the newsletter to regain touch with their co-workers and shorten the gap between one another.
A newsletter subject line, such as ‘A Direct Note from CEO’, is sure to increase email open rates and strike a discussion among team members.
Subject line: A Direct Note from [CEO Name]: Celebrating Us, Charting the Future
Hello [Company Name] Visionaries,
I hope this message finds you all in the best of spirits and health.
From my corner office, I often look out at the hive of activity that makes up [Company Name]. What strikes me most isn't the bustling corridors or the sound of keyboards clicking away, but the collective energy and passion you bring to our mission every day. I felt it was high time I reached out and shared some thoughts directly with each one of you.
Reflecting on Our Journey
It feels like just yesterday that we began our expedition, with a handful of us wearing multiple hats, juggling roles, and fueling our dreams with endless cups of coffee. Today, as I see our expansive teams and the innovative projects we're handling, I'm filled with gratitude.
Charting New Territories
Our recent successes in [specific project or product] and the prizes for [specific achievement] are just the tip of the iceberg. With our upcoming ventures in [upcoming project or initiative], I'm optimistic about scaling even greater heights. Your dedication, creativity, and resilience are the winds beneath our wings.
Building Bonds Beyond Work
It's not just about numbers, projects, or deadlines. It's about the fellowship, the late-night brainstorming sessions, the birthdays celebrated, and the challenges overcome together. Let's ensure we keep this spirit alive, nurturing a workspace that values connections as much as contributions.
A Note of Thanks
Every email you send, every task you complete, and even those thoughtful pauses to refine an idea contribute to our success. Thank you for being the pillars of [Company Name]. I urge each of you to continue voicing your ideas, dreams, and even concerns. They shape us. They drive us.
As we look forward to the coming months, remember, our collective spirit is the beacon that lights our path.
Stay driven, stay united,
[CEO Name]
CEO, [Company Name]15. Departmental or team-wise updates
Boost team spirits by talking about their recent accomplishments, like successful project deliveries, participating in marathons, etc. Share images to make the newsletter more engaging and compelling.
Likewise, when considering the structure of the newsletter, it’s beneficial to design a dedicated section that offers insights into various departments. By doing so, you create a platform to relay vital updates, internal shifts, ongoing projects, and more, thereby ensuring that employees remain well-informed and connected.
This deliberate approach to designing a newsletter fosters a sense of unity and shared purpose among the workforce while maintaining an informed and cohesive organizational environment.
Subject line: HR Chronicles: Celebrating Team Tales & Triumphs from Across [Company Name]
Hello [Company Name] Innovators,
Every team within our organization contributes to our overall success. This month, let's zoom in and celebrate the various accomplishments and shifts happening across our departments.
Marketing
- Triumph: Their recent campaign for [specific product] garnered an engagement rate of over 60%, making it one of our most successful efforts!
- Position Shift: Congrats to [Employee Name] for stepping into the role of [name of the new role].
Research and Development
- Triumph: The prototype for [specific project] has surpassed initial tests, holding promise for a game-changing product in our lineup.
- Position Shift: Kudos to [Employee Name] who's now leading the [division name] division.
Tech
- Triumph: Successful migration of our main website to a more resilient server, ensuring a faster and more efficient user experience.
- Position Shift: Celebrating [Employee Name]'s transition as the [name of the new role].
Sales
- Triumph: A record-breaking quarter with a 25% increase in sales, thanks to the new strategies and tireless efforts of the team.
- Position Shift: Hats off to [Employee Name], our new [name of the new role] for the [department].
Engage & Celebrate
- Share Your Stories: Have more team tales? Share them on our internal platform [Link to Internal Communication Tool] using the hashtag #TeamTales.
- Congratulate in Person: Make it a point to stop by and congratulate these stars. A pat on the back or a handshake makes a world of difference.
As we highlight these stories, let's remember that every task, big or small, plays a role in our overarching success. Here's to many more tales of triumph and growth in the coming months!
Keep soaring, keep shining,
The HR TeamYou can break the text-only monotony and test employee newsletters with different formats. This can help communicate complex information and grab attention better. For example, use videos along with text or videos alone to convey information.
You can embed a video about a leadership announcement, product update (for product-based companies), client testimonials, employee experience, and more.
Subject line: Dive Into [Company Name]’s Stories in Motion
Hello [Company Name] Pioneers,
In an ever-evolving digital world, sometimes words on a page don't quite capture the essence of what's happening within our vibrant community. We're excited to present this month's updates through a more engaging and dynamic medium: video!
A Day in [Company Name]
Ever wondered how a project transitions from one team to another? Or the behind-the-scenes of our [specific department, e.g., "design studio"]? Our latest video provides a glimpse into 24 hours at [Company Name].
🔗Watch the video here [insert link].
Team Tales
- Marketing launch: Dive into the making of our recent [product/service] launch, captured in a 3-minute video journal. 🔗 Watch here [insert link].
- Engineering Insights: A timelapse showcasing our engineering team assembling the new [specific product/machine]. 🔗 Experience it here [insert link].
- Community Connect: Highlights from our recent community outreach event, captured through heartfelt interviews and candid moments. 🔗 Relive the moments here.
Behind the Lens
A shoutout to [Employee Name/Department Name] for curating these visual stories. If you've got a story that could be best told through video, reach out to them!
For any ideas or feedback, drop us a line at [HR email address]
Stay tuned,
The HR Team17. Surveys and employee polls
Use your company newsletters to collect employees’ opinions on various topics.
Collecting their feedback, including insights from regular pulse surveys, lets you improve your future employee engagement strategies, onboarding, and other processes, and ensure their concerns are addressed. Your employees feel heard and will be actively involved in such surveys and polls.
Say your company functions on a hybrid working model. An example poll can be to ask your employees on which days they prefer working from the office.
Subject line: Your Voice Matters – Participate in This Month’s Surveys & Polls
Greetings from HR,
As you know, we value the diverse thoughts, experiences, and insights each one of you brings to the table. This month, we're channeling that power into surveys and polls designed to gather feedback and better shape our collective journey.
Current Surveys & Polls
1. Workspace Wellness Survey
How comfortable and conducive is your workspace? Help us understand so we can make the necessary improvements.
🔗Participate here [insert link].
2. Training & Development Poll
What types of training sessions would benefit you most: Soft skills, technical skills, or leadership workshops?
🔗Vote here.
3. Company Events Feedback
Had a blast at the last company retreat? Or have suggestions for the next? We're all ears.
🔗Share Your Thoughts here.
4. Tech Tools Survey
Which software or tools would help streamline your daily tasks? Let us know your top picks.
🔗Weigh In here.
Why Participate?
- Your feedback directly influences decisions and strategies.
- Most of our surveys and polls can be completed in under 5 minutes.
- Your responses are anonymous, ensuring genuine feedback without reservations.
Last Month's Survey:
In our last poll about flexible working hours, an impressive 78% voted in favor. We're now in discussions about implementing a more flexible working model. Stay tuned!
Set a reminder in your calendar to ensure you don’t miss out on sharing your feedback.
Together towards better,
HR teamAnother tried-and-true internal company newsletter idea is sharing industry-related news.
Employees at mid to senior levels prefer staying updated with industry trends. So try sharing recently published reports in your industry, competitor updates, stock market news, case studies, etc. in your next newsletter.
Subject line: Biz Buzz: Quick Industry Updates for You
Hey Team,
Hope you're all doing well! We thought we'd bring you a quick update on what's happening in our industry. Let's keep it short and sweet!
Top 3 Industry Updates
- New Tech on the Block: There's a fresh tech tool called [Tech Name] that businesses are loving. It promises to make [specific function, e.g., "project management"] a breeze. Worth a look!
- Big Player Moves: Did you hear? [Competing Company Name] just opened a new office in [City/Country]. They're expanding!
- Trending Talk: Everyone's discussing the recent study on [specific topic, e.g., "remote work benefits"]. It says that employees are 20% more productive when working from home. Interesting, right?
Must-Read Article
"[Article Title]" by [Author Name]. It dives deep into [specific topic], giving some cool insights that could help us too. Find it here.
🚀 Opportunity Alert
There's a big industry event – "[Event Name]" – happening next month. It's a chance to learn, network, and get inspired. Who's up for it? Let us know by filling out this form [insert link].
That's the buzz for now. Let's chat about these in our next team huddle. Till then, stay curious and keep rocking!
Cheers,
Your HR Team19. Company’s goals and roadmap
You can have a newsletter dedicated to sharing the company’s roadmap and year-end, month-end, or quarter-end goals.
Sharing goals and roadmap lets employees feel they’re a part of it and persuades them to contribute to the best of their efforts actively.
You can mention the general goals the company wishes to achieve and how the upcoming year/month/quarter is going to be. This should also notify the employees about the new job openings that may come in owing to the changes being made.
Subject line: Yearly Update: [Company Name]’s Goals & Journey Ahead
Hey [Company Name] Crew,
We wanted to connect with you to share where we're headed as a team and what we're aiming for. Here’s a simple breakdown of our goals and the roadmap to get us there. Let’s sail ahead!
Our Top 3 Goals
1. Expand Our Reach: By year-end, we're aiming to break into 3 new markets. That means our product/service in front of a lot more people. Exciting times!
2. Innovate Non-stop: We've got our eyes set on launching two new products/services in the next six months. Think fresh. Think groundbreaking.
3. Team Growth: We're looking to onboard 50 new team members across different departments. Let's make sure we welcome them warmly.
🗺 Our Roadmap Highlights
Quarter 1:
- Research and select new markets.
- Begin development of the first new product/service.
- Kick off our recruitment drive.
Quarter 2:
- Soft launch in one of the new markets to test the waters.
- Finalize the development of our second product/service.
- Host a mid-year team-building event.
Quarter 3:
- Full entry into all three new markets.
- Launch the second product/service.
- Onboarding and integration of new team members.
Quarter 4:
- Review and analyze our market performance.
- Celebrate the successful launches.
- Plan and strategize for the following year.
Got ideas, feedback, or just thoughts on our goals and the journey ahead? Let’s discuss! Drop a message or pin it for our next meeting. Every voice counts!
That’s the game plan, folks. With every goal we set and every milestone we aim for, remember: We're on this journey together. Let's make waves!
Onward and Upward,
Your Leadership Team20. Monthly company calendar
You can let your employees have a bird’s eye view of the company’s agenda with a monthly calendar.
You can send a newsletter on the first of every month with a calendar for product launch dates, public holidays, AMA sessions, CEO catch-ups, Q&As, and other internal events. This will also keep your HR newsletter content ideas flowing, and reduce the need to send such updates on channels like Slack where they can get lost.
Subject line: Monthly HR Digest: September’s Calendar Breakdown & Key Dates
Hello [Company Name] Team,
Time flies, and we're already stepping into September! To help you navigate through the month, here's our calendar breakdown. Stay in the loop and mark these dates!
Key Dates for September
[insert date e.g. 1st]: [Event name e.g., Kick-Off Meeting]
[insert time] - Setting the tone for the month, covering targets, and recognizing last month's stars.
[insert date]: [Event name e.g., Skill-Up Saturday]
[insert time] - Workshop on [specific topic, e.g., "Advanced Excel Techniques"]. Remember to RSVP here [insert link]!
[insert date]: [Event name e.g., Community Service Day]
[insert time] - Let’s give back! Join us at [Location] to contribute to our community.
[insert date]: [Event name e.g., Team Bonding Picnic]
[insert time] - Food, games, and chill time with colleagues at [Park Name]. Families welcome!
[insert date]: [Event name e.g., Project Showcase]
[insert time]- Teams will present updates on their ongoing projects. A chance to learn what other departments are up to.
[insert date]: [Event name e.g., Monthly Wrap-Up]
[insert date] - A review of our accomplishments, shout-outs, and setting sights on October.
Special Highlight
[insert date]: [name of the holiday]
[insert time]: [a brief holiday description]. Special announcements and a surprise event in store!
🔗 Handy Links
- RSVP & Feedback: Let us know which events you'll attend and share after-event thoughts here [insert link].
- Detailed Calendar: For the complete calendar with all meetings and events, click here [insert link].
Got an event or meet-up you'd like to add? Or maybe an idea for October? Ping the HR team, and let’s make it happen!
To a month of collaboration and achievements,
Your HR TeamHere are some of the best practices we’ve found beneficial:
- Find out what your employee’s preferred email frequency and favorite formats are. Ask them what they’d like to hear more of and what they aren’t interested in anymore.
- Send targeted newsletters only when you have important information or updates to share. We should aim to create content that drives engagement. Repetitive or boring newsletters won’t help in that process.
- Even though we have presented 20 HR newsletter ideas, that doesn’t mean you should use them all at once. Spamming and oversaturating employee newsletter content can be overwhelming and confusing. And we want to streamline things with our newsletters, not make them harder.
- Brainstorm HR newsletter name ideas. This will keep your newsletters consistent and shape their identity. It will also make the internal employee newsletter a part of daily conversations in and outside the office.
Pro tip: Check out these newsletter examples to find even more inspiration.